Administrator / Co-ordinator - Skills & Funding

UK Power Networks Limited
24176.00 - 31863.00 GBP Annual + + bens
13 Sep 2017
20 Sep 2017
Contract Type
Administrator / Co-ordinator - Skills & Funding

Location -Sundridge, Kent

Reference number -32813

Employment Period -1Year Fixed Term

Contract Type -Collective

Job Family Level/Grade -SG2 (GBP24,176 - GBP31,863 - Depending on experience )

CiP Level / Bonus -3%

Closing Date -27/09/2017

We also offer :

Annual leave 25 days rising with service

Personal Pension Plan - Personal contribution rates of 3%, 4% or 5% (UK Power Networks will make a corresponding contribution of 6%, 8% or 10%)

Sick leave goes up with length of service.

Tax efficient benefits: cycle to work scheme, childcare vouchers

Season ticket loan

Occupational Health support

Switched On - scheme providing discount on hundreds of retailers products.

Supplier discounts, such as O2, EE, Vauxhall cars, Universal tyres

Discounted access to sports and social clubs

Employee Assistance Programme.

Job Purpose:

Reporting directly to the Trainees Programmes Manager, the jobholder is responsible for the effective upkeep of the data required for both Ofsted (Office for Standards, Children's Services and Skills) and ESFA (Education & Skills Funding Agency).


Responsible for the monitoring of data required to meet the needs of Ofsted Common Inspection Framework and the accurate upload of data onto the ESFA reporting systems in line with the Funding Rules.

Ensure that the data entry is timely & accurate and run reports required for both Ofsted and ESFA

Principal Accountabilities:

Ensure timely and accurate data entered in accordance with the ESFA funding rules.

Communicate with employees, managers and training providers on all data issues including providing advice and guidance on data requirements to meet ESFA funding rules and Ofsted.

Monitor learner progression on LMS and e-portfolio, provide reports to managers, and ensure that information meets the needs of Ofsted Common Inspection Framework and ESFA funding rules.

Provide evaluation and statistics for Ofsted and ESFA against measure of the Common Inspection Framework and Funding Rules

Develop strong relationships to build first a first class reputation with all key stakeholders including all staff, ESFA, Ofsted and external providers.

Support the Trainees Programme Team with activities relating to the apprentice programmes.

Responsible for circa 150 apprentice records depending on business need.

Maximise ESFA funding from the Levy.

Ensure that UK Power Networks safety policies and procedures are followed.


- Meet set targets, communicate and monitor results.
- Upload data required to meet the needs of the Common Inspection Framework and Funding Rules.
- Support the continued development of best practice.
- Provide feedback to staff including key stakeholders on the quality of documents and data provided.
- Identify improvement opportunities within the systems and procedures.
- Ensure the quality and accuracy of data produced.
- Provide management and performance reports as required.
- Carry out occasional random internal checks on quality of reports.


- Be prepared to share knowledge in your specialised field in the interest of developing the overall business performance.
- Seek personal development to improve knowledge, performance and professional image, commensurate with the role.
- Flexible attitude to working arrangements.
- Self-motivating and a team player, with the ability to work with others to achieve shared goals.
- Ability to build good working relationships with other staff and other teams within UK Power Networks and external partners.

Key Competencies:

Highly IT Literate, including use of internet portals and excel.

Flexibility within a fast changing environment

Organisational awareness.

Relationship building.

Information seeking.

Professional Integrity.

Team working and co-operation.

Customer service orientation.

Highly motivated.

Leads by example.

Health & Safety focused

Nature & Scope:

The Trainees Programmes Manager team forms part of the Safety, Strategy & Support Services Directorate. The Head of Technical Training is responsible for the delivery of all technical training for the business.

The Trainees Programmes Team are responsible for monitoring and arranging training of the apprentice programmes within UK Power Networks.

Skills/Qualifications and Experience:

Must have experience of Ofsted and ESFA

Ideally previous experience working for a training provider in training or academic environment.

Must hold, or be prepared to work towards, people development qualifications - e.g. CIPD.

Demonstrate excellent communication, presentation and written skills, with relevant experience of dealing with business managers and third parties

Be able to negotiate, influence and mediate with managers and staff at all levels

Ability to build relationships, to listen, be attentive to detailed information and translate it into viable, pragmatic solutions.

Good interpersonal skills, displaying confidence and professionalism.

Demonstrate organisational, multi-tasking and time management skills.

Demonstrate sound judgement and business awareness.

High energy and personal drive, able to create impact and influence.

Be flexible and be ready to adapt to ever-changing demands.

A good working knowledge of Microsoft Office, SAP and LMS

The jobholder will be required to attend all training courses and obtain all relevant qualifications as required for the role and be in possession of a full UK Driving Licence


Health & Safety Responsibilities

Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment.

Employees are responsible for ensuring they fully understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly, where work activities can have an adverse impact upon the environment and particularly where there are legal requirements, employees are responsible for understanding those impacts and the controls they must ensure are applied.

If in doubt ask!